Old Dominion University Research Foundation is a separate employer from Old Dominion University. All persons employed ("paid") by the Research Foundation are required to complete and maintain all employee paperwork for the Research Foundation, even if they also have completed paperwork for employment by the University. The requirement for separate employee paperwork applies to all persons employed by both the University and the Research Foundation, including students, staff, classified and hourly employees, and ODU Faculty who are also paid by the Research Foundation.

IMPORTANT NOTICE: Work for the Research Foundation is not authorized until the U. S. Department of Justice I-9 Employment Eligibility Verification Form and all other required employee paperwork has been completed. Delayed paperwork will result in delayed starting dates and delayed pay!

Forms Required To Be Completed By Employee

• Form I-9 -- Employment Eligibility Verification ( U.S. Department of Justice)
  
  
• ODU Research Foundation Child Support Authorization
  
  
• Form W-4 -- Employee’s Withholding Allowance Certificate (Federal) (even if exempt from taxes)
  
  
• Form VA-4 -- Virginia Personal Exemption Worksheet (State) (even if exempt from taxes)
  
  
• Research Foundation Employee Handbook Acknowledgement Page
  
  
• Benefit Election Forms (for benefit eligible status employees only)

Where to complete required employee paperwork

U.S. citizens and aliens lawfully admitted for permanent residency: Complete the I-9, tax forms and other required forms at the Research Foundation office, Hughes Hall Room 2033.. Forms must be completed at the Research Foundation prior to payroll processing deadlines for a new employee to receive a check. Paperwork received after the deadlines may be held until the next payroll cycle. See Research Foundation Pay Schedule for required due dates.

Non-resident aliens: Complete the I-9 Employment Eligibility Verification, tax forms and other required employee forms at the International Student and Scholar Services office in Dragas International Center. Please be advised that employment is not authorized until completed paperwork is received by the Research Foundation from the International office. International students and scholars must allow additional time for the International office staff to complete and approve their paperwork and any applicable tax treaty documents. Paperwork received after the deadlines may be held until the next payroll cycle.

Forms Required To Be Completed By Employing Project PI

Payroll Authorization Form (108) (PDF)

Supplemental Compensation Authorization
All employees of Old Dominion University (Faculty, Faculty Administrators, Faculty Professionals, Classified, and Temporary) seeking payment for supplemental work performed through the Research Foundation must submit a completed Supplemental Compensation Authorization in addition to the 108 Payroll Authorization Form, Faculty complete a "Faculty Supplemental Compensation Form". All others complete a "Non-Faculty Supplemental Compensation Form".

Notification of Old Dominion University Human Resources of supplemental work
Classified and hourly employees of Old Dominion University also must file an "Old Dominion University Employee Secondary Employment with ODURF "form with University Human Resources to obtain approval for outside work with the Research Foundation.

Contact ODU Research Foundation Human Resources for assistance at:

683-4293; Alan Bohache ext. 200, Larry Heitzman ext. 201, Deidre Odom ext 202.

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